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Case Study
Smt. Kashibai Navale College of Engineering's Attendance
Revolution: 70% Time Reduction
About Bitsmith
Established in 2020, Bitsmith Technologies is an edtech company that provides software solutions to educational institutes and helps in the complete management. From this position we were early to recognize the opportunity for digital education, and its specific application to large institutes for both online & offline plans.
Abstract
This case study explores how Smt. Kashibai Navale College of Engineering successfully overcame attendance tracking challenges by implementing Bitsmith Classroom’s ‘Attendance’ module. By replacing the manual paper-based system with a streamlined digital solution, the college experienced significant time savings and witnessed a remarkable improvement in student participation. This case study highlights the benefits of leveraging technology to revolutionise attendance management in an academic institution.
Smt. Kashibai Navale College of Engineering, a prestigious engineering institution, faced difficulties in accurately tracking attendance using traditional paper-based methods. These inefficiencies prompted the college to adopt Bitsmith Classroom’s ‘Attendance’ module, seeking a more efficient and accurate approach.
Challenges Faced
Prior to implementing the Attendance module, the college encountered several challenges in managing attendance:
Time-Consuming Process:
The manual attendance system consumed valuable faculty and administrative staff time, reducing productivity and diverting resources from other important tasks.Inaccuracy and Manipulation:
The paper-based system was prone to errors, and students could manipulate attendance records, leading to inaccuracies in tracking participation.Lack of Real-Time Data: Without a centralised attendance management system, accessing real-time attendance data was cumbersome, hindering effective decision-making and intervention.
Implementation of Bitsmith Classroom's Attendance Module
To address these challenges, Smt. Kashibai Navale College of Engineering implemented Bitsmith Classroom’s Attendance module through the following steps:
Requirement Analysis:
The college collaborated with Bitsmith Classroom to analyse specific attendance management requirements, exploring customization options to align the software with the college’s unique needs.System Configuration:
The Attendance module was configured to incorporate course-wise attendance marking, student identification, and reporting parameters to suit the college’s workflow.Data Migration and Integration:
Existing attendance data was migrated from the manual system to the Attendance module, ensuring a seamless transition and preserving historical records. Integration with other modules, such as student profiles and evaluation, enabled comprehensive data analysis.Training and Adoption:
Faculty members and administrative staff underwent thorough training sessions conducted by Bitsmith Classroom to familiarise themselves with the Attendance module’s functionalities and features.Results and Benefits
Implementing Bitsmith Classroom’s Attendance module at Smt. Kashibai Navale College of Engineering yielded significant results and benefits:
Time Savings:
The automated attendance system reduced the time spent on attendance management by 70%. Faculty and administrative staff could now allocate their resources to other critical responsibilities, enhancing overall productivity.Enhanced Accuracy:
The digital attendance system eliminated manual errors and manipulated records, ensuring accurate tracking of student participation.Real-Time Data Access:
The centralised database provided real-time access to attendance records for faculty, administrators, and students, enabling proactive intervention and informed decision-making.Improved Student Participation:
The simplified and convenient digital attendance tracking process led to a 30% increase in student participation, indicating improved engagement and commitment to attending classes regularly.Positive Faculty Feedback:
Faculty members expressed satisfaction with the Attendance module’s ease of use and accurate tracking capabilities, praising how it simplified participation tracking.Conclusion
By implementing Bitsmith Classroom’s Attendance module, Smt. Kashibai Navale College of Engineering achieved significant time savings, reduced attendance management efforts by 70%, and witnessed a 30% increase in student participation. This case study emphasises the importance of leveraging technology to streamline administrative processes in educational institutions, enhancing efficiency and student engagement.